• Manage the relationship with our Partner counterparts throughout the project, effectively leading on meetings and calls and acting as the go-to contact at T.A. Cook for all aspects of the event
• Working with the entire project team (internal and external) to clearly communicate the vision for the project, as well as clarifying strategic requirements, explaining the way forward clearly, and managing expectations
• Keep project on track throughout, with clear task lists, tracking, status reporting, presentation of work, meeting notes, and identification/resolution of challenges as they arise
• Defining scope of the event project, including setting of goals, deliverables, schedule, deadline and budgets
• Ultimate accountability and ownership for the event P&L, setting revenue targets and scenarios, and budgets for logistics and marketing
• Event owner and ‘responsible face’ on-site at event
• Identifying and outlining creative and focused agenda concept and format ideas
• Researching event content with the market through telephone and online research
• Writing compelling and market led conference programmes based on research results and the latest industry trends
• Source and recruit senior level decision makers and innovative keynote presenters to provide presentations and interactive sessions
• Ensuring a balanced and quality event format, and tracking of speaker and workshop facilitator invitation status
• Produce ‘winning’ marketing copy for event websites, external emails, press releases and other marketing collateral
• Building the marketing brief, and ultimate sign off of external marketing plans
• Tracking the effectiveness of marketing activity
• Utilise social networking to enhance event visibility within our communities
• Identifying content for content marketing opportunities
• Own the event website, it’s development and upkeep
• Assist in managing the relationship with our event sponsors
• Support event logistics and operations pre, during, and post-event
• Lead discussions on the more operational aspects of the event process (staging, AV, exhibition layouts etc.)
• Technical and managerial on-site support at events
• Acting as key project support on the production of others’ larger events

• get excited by events
• are a highly organised multi-tasker
• have comprehensive knowledge of all the key roles and responsibilities required to run a successful event
• have 4-5 years’ experience in event production, content and speaker recruitment
• are confident at leading on calls and managing interdisciplinary project teams
• enjoy working with people and building relationships
• have excellent written and verbal communication skills
• work well under pressure and enjoy a challenge

• At least 4-5 years’ event project management and production/content experience
• Demonstrable understanding of the end-to-end event lifecycle, processes and the stakeholders involved
• Experience of working on medium and large-scale events
• Organised and enthusiastic self-starter
• Professional manner and excellent interpersonal skills
• Excellent communication skills and command of English – a confident communicator, able to converse easily at senior level both by telephone and in person
• Persuasive recruiter of presenters and facilitators
• An understanding of creative event concepts
• Able to produce engaging, incisive, attention-grabbing copy
• Able to manage and report budgets efficiently
• Capable of multi-tasking and prioritising
• Able to travel internationally
• Good attention to detail in all aspects of work

PERSONAL ATTRIBUTES – DESIRABLE

• An understanding and interest in business topics, industry sectors (in particular IT and Technology)
• A second European language (in particular German) would be desirable (though not essential)

• Ordering equipment and ensuring office premises are stocked and tidy (point of contact for office cleaning agency)
• First point of contact in office, e.g. telephone, deliveries, and office visitors
• Managing company generic email accounts, e.g. info@ address
• Database administration – input, cleaning
• HR / administrative tasks, e.g. logging of office absence sheet, collecting of self-certification forms, etc.
• Supporting activities for finance, IT and events departments
• Responsible for setting up facilities and equipment for internal meetings and events
• Social media support
• End-to-end delegate management: VISA requests, Enquiries, Group bookings, Processing registrations, Invoicing, Reporting, Registration confirmation, Pre-event credit control coordination (working together with finance department), Pre-event preparations, e.g. badges, printing, packing, International travel to events and registration desk management on-site
• Post event reporting and evaluations (e.g. event, speakers and sponsors)

• Organised, enthusiastic and flexible self-starter
• Professional manner and excellent client-facing skills
• Excellent communication skills and command of English
• Capable of multi-tasking and prioritizing tasks
• Flexible, and willing and able to travel
• Good attention to detail in all aspects of work

If you… 

• have experience in working in an office and/or commercial environment;
• enjoy working with people and building relationships;
• possess high levels of organisation and the ability to manage multiple tasks and projects
• have excellent written and verbal communication skills;
• work well under pressure and enjoy a challenges
• are able to travel internationally

…then you may be just the person we’re looking for.